WEBVTT

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An installation record should make the
comparison understandable.

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For the valve identity check, record the
actual model

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and tag, the referenced schedule and the
outcome.

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A tick without the required observation
may leave

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a reviewer unable to reconstruct the
decision.

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Use the approved form and record the work

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when performed, not from memory at the end
of the week.

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A photograph can support an observation

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if the relevant feature is readable

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and its relationship to the check is
clear.

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Record location, subject and the
controlled evidence reference.

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A cropped image of a plate

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without the equipment context may be
ambiguous.

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Photographs supplement the specified
verification method; they are

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not automatically sufficient for every
installation characteristic.

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Suppose a handwritten serial number
contains a transposed digit.

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Correct it using the approved
documentation procedure,

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preserving the original entry

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and recording the required attribution

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and date, with a reason where appropriate.

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Do not erase the original or backdate the
correction.

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For electronic records, use the controlled
system process

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rather than an untracked replacement file.

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Retain original records, printouts,
photographs

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and raw electronic data under the defined
retention schedule,

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with controlled locations and integrity
safeguards.

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The applicable period depends on the
supported activity

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and regulatory obligations; this exercise
sets no universal number of years.

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Not applicable, not checked and failed are
different statuses.

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A check outside the approved system scope

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needs a justified not-applicable basis.

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An inaccessible feature is not checked.

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A verified mismatch is a discrepancy.

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Keeping these statuses distinct prevents a
completed-looking

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form from implying that evidence exists
where it does not.